If you serve as a grant accountant, principal investigator, or grant manager — or perform research administration tasks as part of your job — you may use Workday to:
- Manage billing, including creating invoices and recording customer payments
- Perform award close-out
- Validate award expenditures against types of expenditure allowed or disallowed by sponsors
- Manage award authorized and cost share budgets and related obligations and expenditures
- For comprehensive universities only: Oversee the effort certification lifecycle, from survey creation to certification run
Workday for Research Administrators
Research administrators who initiate finance processes are encouraged to review Workday materials for finance professionals.
Research and Sponsored Programs
Includes information related to cutover dates including frequently asked questions, communications related to Workday and Grants Manager responsibilities in Workday.
Recording from April 11th, 2025
The Grants Management Webinar will summarize the relationship between a Subaward and the award line/grant, review how Cost Share is entered on transactions, and explain how key reports function to view financial information for grants and awards.
Workday Resources – Whether you’re a new or current employee, manager, or member of an administrative team, this website is your way to access training materials, find help documents, seek support, and more.
Workday is coming! – This website is UW-Madison’s central resource for learning more about the Administrative Transformation Program (ATP) — including Workday — and how we will make the transition at UW Madison. Stay up to date by visiting this site often.
Financial Business Processes – The Business Process Previews are intended to provide awareness and share information on the key finance-related business processes that will take place in Workday.
- How You’ll Get the Information You Need
- Inventories and Crosswalks
- Reporting Frequently Asked Questions
- Demos and Recordings
Questions? Please submit questions using our online form.
Cutover Dates
6/18/2025 at 8:00am CST – Due date for campus to have proposals in RAMP and submitted to RSP.
6/27/2025 – Deadline by which ATP requires that no new RAMP entry allowed. Everything in progress must be completed and/or static.
6/18/2025 at 8:00am CST – Due date for campus to have agreements loaded in RAMP and submitted to RSP.
6/27/2025 – Deadline by which ATP requires that no new RAMP entry allowed. Everything in progress must be completed and/or static.
5/9/2025 – Last day for campus to enter new awards or mods into RAMP and RSP will commit to getting processed before cut off. NOTE! – RSP will set-up awards up to the point we can’t. This is the window in which we can reasonably commit to getting the award processed before Workday go-live.
6/12/2025 – Last day to make entries in SFS. ATP requires that no new SFS entry allowed after this day. Everything in progress must be completed and pushed to SFS. Any new award or mods, project, or contract demographic information in SFS.
5/20/2025 – Due date to submit Cost Transfers for Clean Up only.
5/21/2025 – Due date to submit modification of subaward PO’s in subaward portal.
5/30/2025 – Last day to enter/update salary cost share transactions.
6/4/2025 – Last day to enter/update non-salary cost share transactions.
6/11/2025 – Due date to submit Sponsor Creation/Updates requests to RSP and expect entry prior to Transaction Freeze for RAMP/Workday Go-Live.
6/12/2025 – Due date to submit requests for manual processing of grants to RSP.
6/13/2025 – Due date to submit Export Control in RAMP.