Engineering Student Organizations

UW-Madison RSO Benefits – Click here to view

Engineering RSO Benefits –

• Access to engineering student org grants
• Leadership and organization development opportunities
• Leadership networking lunches
• Invitation to the fall employer partner reception
• Invitation to student org banquet with additional award opportunities
• Student org mailbox use in Engineering Hall: 1415 Engineering Drive, Room 1150, Madison, WI 53706
  • make sure addressed to org, not individual
• Participation in Engineering Bash (engineering student org fair) twice a year
• Access to engineering room reservations
• Advertised on engineering student organization website: https://wesc.rso.engr.wisc.edu/
• Additional support from staff (Student Orgs Manager, Olivia Lemke)

2025-26 Engineering Registered Student Organization (RSO) Requirements

• Engineering Student Org Orientation (once per semester) Fall (9/8), Spring (TBD)
• Engineering a Sense of Belonging (10/20)
• One check-in meeting scheduled with Olivia Lemke, Student Organizations & Engagement Manager (oklemke@wisc.edu)
• Turn in rosters (membership lists) twice a year – template linked here
  • Due Dec 31st and May 24th

Opportunities for Advertisement

• Fill out this form for your event to appear in the This Week in CoE weekly newsletter.
• Email Kelsey Gockenbach (gockenbach@wisc.edu) for your event to appear on the Engineering Hall lobby TV or CAE monitor screens (size 16:9).

Marketing Reminders

• You must follow naming guidelines as indicated on the CfLI website.
• You cannot use University logos, symbols and marks on promotional materials and websites unless you have prior approval from the UW Office of Trademark Licensing.
  • Use of UW logos on collaborative events are OK. Check with that department first.
• UW or UW-Madison must come after your org name.

Risk Management page

Includes policies such as: Student Org Alcohol Policy, Copyright Laws, Insurance, Waivers

Event Restrictions/Reminders:

• Movie nights: Need to have a license due to copyright laws
• Hosting Conferences: 
  • Students cannot sign a university contract
  • Option to buy special event insurance
  • Connect with me if planning to host this year
• Youth activities/UW visits – youthprotection@wisc.edu

Liability & Negligence

• The University and CoE are not responsible for org decisions.
• You are guests at the University.
• On or off campus as a student org, you are under UW code of conduct.

Traveling

• You and your organization are personally liable.
• Recommend to have everyone traveling to sign a waiver.
• Whenever hosting an event or traveling that is organized by your group, you are still under UW code of conduct.

Engineering Org Table Talks aim to provide a casual way for new students to meet with leaders from your organization.

Sign-up for a slot here!

Signing up for an Engineering Org Table Talk slot will give you access to:

• A reserved table in the Engineering Student Center (1150 EH)
• A sign with your org name
• Snacks for your table
• Digital promo materials
• You are encouraged to bring your trifold + any handouts/flyers.

Engineering Career Services Workshop/Presentation Request

Mental Health Outreach for your Org

• Contact Michelle Bond, michelle.bond@wisc.edu

UW Student Org Workshop Requests

Design Hub

• Design Hub Consulting / Advising
  • 1:1 or group help on projects / designs for classes, research, competitions and personal projects
  • SolidWorks and OnShape in-person help (CAD resource page including some self-directed Onshape training: https://di.engr.wisc.edu/cad-support/)
• Design Hub Workshops/Lectures
  • CAD for Design Engineering (best practices + an intro to Onshape) with or without a design / 3D printing activity
  • Designing for Additive Manufacturing (3d Printing) with or without the same 3D printing activity
  • Creating the Right Prototype at the Right Time
  • Avoiding Common Group Design Project Pitfalls (not developed yet, but could pull it together quickly)
  • Facilitated brainstorms / Design Thinking activities

Bank Accounts

Requesting Checking/Savings account & EIN

• Have many eyes on usage and balance
  • the University can request to see bank statements at any time

Fundraising

• Food stand permits are required 
• “Raffles” are considered gambling and not allowed

ECS Employer Partners

If you would like to connect with an Employer Partner, please reach out to Engineering Career Services (ssalazar@wisc.edu).

Resume Books

If your organization plans to collect resumes from your members as part of an industry sponsorship package, please be aware that resumes often contain protected student information. To avoid being personally liable, each student submitting a resume must agree to a FERPA release. Suggested language to use in your resume collection process is below:

By submitting my resume through this form, I hereby authorize REGISTERED STUDENT ORG NAME, to disclose my resume and academic record contained in the submitted documents for the purpose of consideration for employment, to employers in partnership with REGISTERED STUDENT ORG at the University of Wisconsin-Madison. I understand that my resume will be added to the Resume Book that will be circulated to said employers at the discretion of STUDENT ORG leadership. I verify all information to be accurate.

By typing your name below you are agreeing to the FERPA Release statement above, and are certifying that the information provided through this form is accurate to the best of your knowledge.

Cold Calling – Recommendations

1. In initial email, include:
   1. Description of your organization and who you are
   2. Your updated website/LinkedIn
   3. Request time to set up a meeting to connect
   4. Phone number
2. After the first call, you are welcome to ask for funding. Make sure you explain your purpose and what goals you want to achieve with sponsors/funds.