Department Administration Resources
Lost & Found
Lost and Found items for the Engineering Research Building are taken to the mail room/loading dock. Phone: (608)263-1624.
Facilities Emergency Service
Call (608)263-3333
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Communications & Marketing
For questions regarding communications and marketing, including topics listed below, contact NEEP communications specialist Lili Sarajian.
Resources
- Department info slide
- Department Logo
- Degree Program Flyers
- Outreach Materials
- Department Zoom Backgrounds
Stay Current with NEEP
Follow NEEP on Instagram, Facebook, Twitter, and LinkedIn to stay up-to-date with department activities.
Sharing news and announcements
From research milestones to awards, class projects, outreach events, and more – we want to share the interesting things you’re doing! Please contact Lili Sarajian to discuss ideas for blog posts, news stories, and/or social media posts.
Department and Research Group Websites
If you have questions/comments about the NEEP Department website, please contact Lili Sarajian.
WiscWeb creates WordPress websites that are user-friendly so you can focus on content for your audience without worrying about HTML coding and other web development lingo.
NEEP Swag and Printed Materials
Headed to an event or conference? Have something special going on in class or looking for a small thank you gift? The department is happy to provide branded swag for networking and recruiting events, outreach events, speaker gifts, and more. We also have print versions of the flyers linked above.
Interested in swag for your research group? Contact Lili Sarajian to discuss ideas and ordering.
Department Policies
Employee Access to Remote Work Agreement
Instructions to submit a new Remote Work Agreement.
Additional information and resources for the Remote Work Policy are provided by the Office of Human Resources.
Outside Activities Report (OAR)
All faculty, regardless of appointment, all academic staff with 50% or greater appointment, and all individuals listed as participants on human subject protocols or on federal grants are required to fill out an annual Outside Activities Report (OAR) and update whenever new outside activities are undertaken.
Individuals must submit the Outside Activities Report even if they have no outside financial interests in their field of work at the University.
Annual reports must be submitted by April 30.
This policy is intended to provide the department with guidelines for reasonable average workload assignments for each faculty member. The workload guidelines are based on the effort required for conducting formal classes, and other faculty activities are credited in terms of instructional equivalencies. In addition to the workload expectation, and regardless of total workload, each faculty member is expected to meet a minimum instructional workload. There is also a minimum classroom-instruction expectation to ensure sufficient faculty involvement in the Department’s curricula.
Guidelines
Purchasing
Purchase Intake Form
The Purchase Intake Form is required for all funded purchases. Please work with your Research Administrator if you have questions regarding purchasing/funding.
Grad Student Purchase Resource up to $5K
Please use the NEEP Dept Purchase Request Guide for grad student research group use for purchases up to $5K.
Grad Student Purchase Resource $5K+
Please use the NEEP Dept Purchase Request Guide for grad student research group use for purchases over $5k.
ERB UPS Form
The NEEP Dept has a UPS account and packages can be shipped from the ERB loading dock.
Please complete the ERB UPS Form, attach it to your package and place the package on a table in Mitch Lange’s office (located in the ERB loading dock).
Space, Room Reservations & Keys
Space
NEEP Space Planning
Please use the NEEP Space Planning form to estimate the number and type of personnel in your group.
Physical Plant Service Request
Visit the Facilities Planning & Management (FP&M) Customer Portal to request maintenance and other services. NetID log-in required.
Room Reservations
CoE Conference Room Reservations (EMS)
Visit the CoE Event Reservation System (EMS) to create a reservation request, view existing reservations and other events. NetID log-in required.
EMS Reservation Guidelines
ERB 106 AV Resource Guides
Keys
KeyLime – New Key Request
KeyLime is the CoE Key Management system for all key requests. Log-in using your NetID to request keys and view current building access.
Travel
W-Madison Travel Rules
Please reference the UW-Madison Travel Rules in advance of booking travel. All rules and regulations must be followed in order to be reimbursed for your travel.
Travel Request Form
The NEEP Dept Travel Request Form must be completed in advance of booking travel. Completed forms should be emailed to travelrequest@ep.wisc.edu.
You will NOT receive a reply confirming the receipt of your travel request form. Proceed with making travel arrangements for the payment of registration fee, airfare, or lodging reservations after submitting your completed form.
Travel Planning and Booking
Visit the Division of Business Services Travel Planning and Booking webpage for a comprehensive guide for planning your travel.
This webpage includes instructions for using Fox World Travel and Concur, Reimbursements, and other travel considerations.
Concur Travel Booking
Fox World Travel is the University’s contracted travel agency for individual travel. Concur is the online booking portal administered by Fox World Travel.
Prior to booking travel in Concur, employees must set up a profile.
Register for Concur
Driver Authorization
Any employee who will be operating a vehicle on UW business must be an authorized driver prior to traveling. This includes rental vehicles, fleet vehicles and personally owned vehicles.
No vehicle-related expenses will be paid or reimbursed for unauthorized drivers.
Register for Driver Authorization
NEEP Department Cost Comparison Guidelines
The NEEP Department Cost Comparison Sheet should be used when travelers save overall travel costs due to plans or itinerary.
If personal travel is combined with business travel, an airfare cost comparison from Fox World Travel (Concur) is required. The University will not incur additional expense for personal travel.
Research Support
New Award Review
The New Award Review checklist for use by Research Admin Staff to assist PI’s with project management after notification, staging, and project number assigned for new awards.
Award Pre-closing Checklist
The NEEP Department Award Pre-closing Checklist to assist PI’s, Department Research Admin Staff and campus RSP Accountants with closing of awards.
Safety Trainings
Instruction, Advising, & Student Resources
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Classroom Space Request
The Curricular Services Office assigns general campus classrooms for academic instruction, course-related activities (e.g., midterm exams, reviews) and final exams.
The College of Engineering offers a Classroom Request Survey for the upcoming semester.
AEFIS
The Assessment, Evaluation, Feedback, & Intervention System (AEFIS) is a cloud-based assessment management system that facilitates the collection and application of learning assessment data.
To get started with AEFIS, instructors and students can log in at aefis.wisc.edu. Additional information about getting started is available in this overview document.
Center for Teaching, Learning, & Mentoring
The Center for Teaching, Learning & Mentoring (CTLM) supports and provides resources for instructors for continued growth in teaching.
Student Resource Guide
The Student Resource Guide includes information for currently enrolled students in Nuclear Engineering and Engineering Physics.
The resource guide includes important links to student handbooks, guides, course descriptions and future offerings by degree.
Links to scholarship resources, graduate school information, campus wellness resources and grievance procedures are also listed.
Data Resources
Precollege & Youth Program Compliance at UW
The Office of Youth Protection (OYP) is a support unit to campus with responsibility for overseeing and enforcing the university’s Youth Protection Policy (UW-1045).
OYP works directly with schools, colleges, and divisions to implement policy requirements and create safe and effective learning and recreational experiences for youth participants.
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Qualifying Exam
Grad Student Assessments (GOAALS)
The GOAALS system … Annual performance reviews for graduate students provide a way to ensure expectations are well understood and measure progress towards degree completion.
Grad Recruiting
GradApply Database
The GradApply Database is a portal for faculty to review graduate student applications.
Grad Recruiting Blog Post
Our grad recruiting website has been adapted into a blog post with information on research opportunities available in the department. Please review your group’s description at least annually to ensure the information is up-to-date. If you have any suggested edits, please contact Lili Sarajian.
Online Thesis Database
Assistantship Information
Current RA Pay Rates
NEEP Department RA Pay Rate Schedule (Updated for FY24)
Project Assistant Grader/Reader Application
The NEEP Department Chair and faculty determine which instructors/courses may have an open Grader position. Usually only a limited number of positions are available.
The purpose of this application is to standardize how information is collected from applicants; to provide a central repository the Department Chair and faculty can access for review; and to provide data tables related to Course support.
Please complete the Nuclear Engineering & Engineering Physics Grader Application to be considered for a NEEP Grader position.
Teaching Assistant Application
The NEEP Department Chair and faculty determine which instructors/courses may have an open TA position. Usually only a limited number of positions are available.
The purpose of this application is to standardize how information is collected from applicants; to provide a central repository the Department Chair and faculty can access for review; and to provide data tables related to TA support.
Please complete the Nuclear Engineering and Engineering Physics Teaching Assistant Application to be considered for a NEEP TA position.