Resources for Faculty, Staff and University Employees

Hostile and Intimidating Behavior Liaisons

Point of contact liaisons for the College of Engineering

Workforce Relations

This office educates and coaches employees, administrators, managers and supervisors on a variety of workforce relations practices among a diverse population of the University community.

Department Overview

Department Administrator – David Kantor (dkantor@wisc.edu)

Academic and University Staff appointments
Policies and procedures
Building management and work orders
All other questions

Assistant Department Administrator – Renae Beier (rbeier@wisc.edu)

Department Metrics
RA/TA/PA salary, benefits, and appointment letters
I-9 employment verification
Speak Test information
Benefit advisement
Visa processing and tracking
Summer support hiring

Main Office Manager – Kelly Petersen (kmpetersen2@wisc.edu)

Front desk
Driver authorization
E-reimbursement
Travel questions
Purchasing
ISyE building keys
Department copier

Communications Specialist – Jane Feller (jfeller3@wisc.edu)

ISyE Website – Internet and Intranet
Department Newsletters
Social media
Undergraduate/Graduate scholarships
Alumni relations and events
Industry relations and events
Industrial Advisory Board activities
Department marketing and communications
Donor relations and communications (with Director of Development Tom VanWyhe)

Academic Communications Specialist – Casandra Zimmerman (cmzimmerman2@wisc.edu)

Internal department events (colloquia, scholarship receptions, graduation events, picnics, etc.)
Social media
Department marketing and communications
Assistant to Chair for calendaring and communications

Research Administrator – Shalini Shatadal (sshatadal@wisc.edu)

Research fund administration
Pre- and post-award management of research grants
WISPER records
Research proposal editing

Research Administrator – Gamze Randolph(grandolph@wisc.edu)

Research fund administration
Pre- and post-award management of research grants
WISPER records
Research proposal editing

Department Accountant – Cody Legreid (clegreid@wisc.edu)

Department financial policies and procedures
E-reimbursement
P-card use
Budget management
Undergraduate/Graduate scholarships

College of Engineering – Facilities

KEY REQUESTS AND BUILDING ACCESS

The department office issues keys. If you need to request a room key you can do so on KeyLime. After you receive an email confirmation, keys can be picked up in 3107 ME.

CONFERENCE ROOM AND CLASSROOM RESERVATIONS

Conference Room: you can request a conference room online here. Please allow 24 hours for your request to be approved.

Classrooms are controlled by Campus Event Services and can be scheduled after classroom assignments are made each semester.

PHONE LINES

If you need a line changed or set up please come to the ISyE Department Office.

MAINTENANCE AND SERVICE CALLS

Maintenance and service calls requests should be sent to the Main Office Manager or the Department Administrator.

PARKING AND TRANSPORTATION

Nearly everyone has a question about parking on campus at one time or another. Transportation Services has developed the Help Center, covering answers to the top questions they receive from the UW community.

Help Center – Transportation Services – UW–Madison (wisc.edu)

College of Engineering Human Resources site

Hiring Students

All students must be set up on payroll BEFORE they start working. Contact the ISyE Payroll and Benefits Specialist before you hire a student.

Grad Recruiting

Industrial and Systems Engineering recruits individual students for graduate programs. Funding for graduate student recruitment comes from the Graduate Student Recruitment Fund. Associate Chair of Graduate Affairs is in charge of this fund and the faculty must first receive approval from the Associate Chair before contacting individual students. Faculty needs to notify ISyE main office when a student will visit. Main office will make hotel reservations and email student with an overview of information for their time on campus including hotel confirmation and e-reimbursement form. Faculty hosts are responsible for student agenda and other arrangements.

TAs and RAs

Information regarding Teaching and Research Assistanships is available in the Graduate Program Handbook, which is accessible through UW-Madison Guide.

Graduate Program Handbook

Leave Reporting

Leave reports should be submitted monthly. The full process for reporting leave can be found here.

GENERAL PURCHASING:

Please contact the Main Office Manager (Kelly Petersen) or Department Accountant (Cody Legreid) for all purchasing questions.

All purchases must be shipped to a UW address.
All purchases should be made in compliance with university guidelines. If you have questions, contact staff first.
The UW is tax exempt. All purchases should not include tax.
For all purchases, begin by submitting a request with this form:

ISyE Purchasing Request

PURCHASES UNDER $5,000 can be made by faculty and staff within the department, but must follow university guidelines.

PURCHASES MORE THAN $5,000 are made and authorized only by UW purchasing agents and require a purchase requisition.

MISCELLANEOUS PURCHASES

Transportation
- Parking Permits: You need to be registered in order to apply for a parking permit. Contact the COE unit transportation coordinator. Once you are registered in the system, then go to the parking permit website and apply for the permit.
- Bus Passes are also available on the Transportation Services website.
Hosting meals for others requires an itemized receipt and business purpose. There are additional forms required for paying for or reimbursing hosted meal expenses. Contact the Main Office Manager, Kelly Petersen, BEFORE you host a meal.

Course Evaluations

All course evaluations are done through AEFIS online: https//learnuw.wisc.edu/toolbox/aefis.html. Faculty can view course evaluations after grades are submitted.

Student Exit Surveys

College of Engineering Senior Exit (EBI) survey is requested of each student before graduation. The College of Engineering will send a request, by email, to each student with a link to this survey.

Undergraduate student services personnel (Michele Crandell, Missy Moreau) are located in 1410 Engineering Drive Suite 170. Graduate Student Services personnel (Pam Peterson) is located in ME 3270

UW-Madison College of Engineering Safety Website

SAFETY

Safety protocols, services and training are available through UW Environment, Health & Safety.
All PIs are responsible for updating lab safety signs outside of their labs each year.

IT Resources

If you plan to buy a computer or software, contact ISyE IT Support: Joshua Jankowski: joshua.jankowski@wisc.edu to get started. For phone lines setup or changes contact our University Services Program Associate in ME 3107.

Printing and Copiers

The department printer and copier are located in the copy room connected to ME 3107. To access the printer via the network please contact ISyE IT support: Joshua Jankowski at joshua.jankowski@wisc.edu.

Equipment Loans

To borrow laptops, speakers, conference phones, adapters and projectors, please stop by the department main office in ME 3107. See front office personnel and sign out equipment from cabinet.

EMPLOYEE PROFILES

Every employee should create a profile for publication in the College of Engineering Directory. Please go to: https://directory.engr.wisc.edu/secure. You’ll need to login using your NetID and password. Once logged in, you’ll click “Create new profile” at the bottom of the page. Faculty can include lab websites on this profile as well.

EXTERNAL RELATIONS

The College of Engineering has an external relations team who will work with you on exciting stories regarding your research, grants you may receive or anything else pertaining to your time here. You will meet with them to get a profile written to be used in your announcement as a new faculty member to CoE and ISyE. If you have exciting news to share, please send details to ISyE Communications Specialist Jane Feller, or College of Engineering Director of Communications Renee Meiller.